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Mail User Guide
So by default, Outlook prevents the automatic download of images—and that’s a good thing. If you click the message, you get a number of options to deal with this. The first option, “Download Pictures,” will simply download the pictures for that email, and if you know the sender, then this is probably the option you choose. Mark an item for download. Check the Mark for download status. Display the Send/Receive progress. Ctrl+B (when a Send/Receive is in progress) Save an item. Open the Save as dialog.
By default, Outlook 2016 for Mac doesn't automatically download pictures or photos in email messages if the images are stored on the Internet. This practice helps to protect your privacy because downloading an Internet picture can alert the sender that your email address is active and that you received the message. How to Automatically Download Images for All Incoming Messages. In Outlook 2019, 2016, 2013 and 2010 simply go to File Options Trust Center Trust Center Settings Automatic Download and then uncheck “Don’t download pictures automatically in HTML e-mail messages or RSS items”. If you’re using Outlook 2007, go to Tools Trust Center Automatic Download and then uncheck “Don.
There are various ways to work with attachments in email messages you receive.
View email attachments
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- In the Mail app on your Mac, select a message that includes attachments.Look for the Attachment icon next to the sender’s name in the message list.
- In the message, do one of the following:
- Open an attachment in an app: Double-click the attachment.
- Preview an attachment without opening it: Select the attachment, then press the Space bar, or force click the attachment.
Some attachments—like images or one-page PDF documents—are displayed directly in the message. If you’d rather view the attachment as an icon, Control-click it, then choose View as Icon from the shortcut menu. To display the attachment again, Control-click it, then choose View in Place.
Save email attachments
- In the Mail app on your Mac, move the pointer over the header of a message.
- Click the Attach button that appears, click the name of an attachment or choose Save All, then choose a location.You can also select a message, then choose File > Save Attachments. Or drag an attachment from the message to the desktop to save it there.
Email attachments are saved in the Downloads folder, available in the Dock. To specify a different location, choose Mail > Preferences, click General, then select a folder.
Delete email attachments
- In the Mail app on your Mac, select a message that includes one or more attachments.
- Choose Message > Remove Attachments.The message remains in the mailbox and is annotated to indicate that all attachments were manually removed. For IMAP accounts, attachments are also deleted from the mail server and can’t be retrieved.
When you delete a message that includes an attachment, the attachment is deleted too. To change this setting, choose Mail > Preferences, click General, click the “Remove unedited downloads” pop-up menu, then choose an option. Mail doesn’t delete attachments that you have saved.
Mail automatically downloads attachments you receive based on the download option you set in Account Information preferences in Mail.
If you send or forward images or PDF documents you receive to other people, you can mark up the attachments with comments, drawings, or a signature before you send them.
See alsoAdd attachments to emails in Mail on MacDelete emails in Mail on Mac
By default, Outlook will not automatically download images from emails that are received externally. Additionally, you will get a message in the header saying “Click here to download pictures. To help protect your privacy, Outlook prevented automatic download of some pictures in this message”.
Although you could click on the message and click “Download Pictures”, when you have to do it for every single email, it gets a bit tedious and old after a while.
How to Automatically Download Images for All Incoming Messages
In Outlook 2019, 2016, 2013 and 2010 simply go to File > Options > Trust Center > Trust Center Settings > Automatic Download and then uncheck “Don’t download pictures automatically in HTML e-mail messages or RSS items”.
If you’re using Outlook 2007, go to Tools > Trust Center > Automatic Download and then uncheck “Don’t download pictures automatically in HTML e-mail messages or RSS items”.
Set Outlook To Automatically Download Images
For Outlook 2003, go to Tools > Options > Security tab > Change Automatic Download Settings > and then uncheck “Don’t download pictures or other content automatically in HTML e-mail”, and also uncheck “Warn me before downloading content when editing, forwarding, or replying to email”.
When you uncheck this setting, all future emails that you receive will automatically download images. Before disabling this feature, you should probably keep reading to find out the risks involved and why this security feature is enabled by default.
How to Allow Automatic Image Downloads Only for Some Emails
If you trust the sender, you can allow all pictures and content to be automatically downloaded when you receive emails from them. You can either allow their whole domain (eg. company.com) or just their email address.
To do this, right click on the message header and click “Add Sender to Safe Senders List” or “Add the Domain @example.com to Safe Senders List”.
Why does this happen?
Outlook has a security feature which prevents images and also some HTML elements from being downloaded from external emails until you allow it.
Although this feature can be annoying, it actually exists for a very good reason.
Imagine that you receive an email from an unknown sender, and you open it. The images in the email are automatically downloaded from the sender’s server. If the sender is monitoring that server, they can easily find out that you opened that email by checking if you downloaded the images. This will instantly tell them that your email address is valid. This is one of the many tactics that spammers use to find out if an email address is valid.
This security feature stops spammers from snooping for email addresses – which is great. However, it’s not so great for email signatures as it doesn’t download the images automatically.
Advantages of Blocking Automatic Image Downloads in Emails
![Automatically download pictures in outlook mac free Automatically download pictures in outlook mac free](/uploads/1/1/8/7/118769108/598677358.jpg)
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Most of the time when a large company such as Microsoft decide to implement a security feature, there’s usually a good reason behind it.
When you block automatic image downloads in Outlook:
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- You’re making it harder for email spammers to get your email address.
- You’ll use less bandwidth downloading the emails because the images aren’t downloaded unless you allow it.
- Your mailbox storage will be smaller because you won’t be storing un-needed images. This reduces the overall email infrastructure costs for your company.
- You won’t be exposed to potentially insensitive or hurtful images.
Which versions of Outlook have this feature?
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This security feature was first introduced in Outlook 2003 and has since been used in all subsequent versions.